Executive Admin to VP – Onsite Chicago

The Addison Group; Chicago (IL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

The Addison Group is seeking an experienced Executive Administrative Assistant to provide direct support to a Vice President in our Chicago, IL, location. This role requires managing calendars, coordinating meetings, handling communications, and ensuring daily operations run smoothly.

The ideal candidate will have 5+ years of executive‑level support, excellent communication, discretion, and strong proficiency in MS Office, DocuSign, Teams, and Zoom.

Qualifications

• Bachelor's degree required.
• Minimum of 3 years of professional administrative experience; 5+ years of executive-level administrative support preferred.
• Experience supporting a Vice President or senior leadership team.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with DocuSign, Teams, Zoom, and other collaboration tools.

Responsibilities

• Provide comprehensive executive support to the Vice President and senior leadership.
• Organize priorities, appointments, and deliverables to meet deadlines.
• Prepare professional correspondence, reports, and presentations for review and approval.
• Manage communications and confidential records with discretion.
• Coordinate leadership meetings and events; track action items and follow-up.

Skills

Executive support

Calendar management

Communication skills

Microsoft Office

Document handling

Technical troubleshooting

Discretion

Nonprofit experience

Education

Bachelor's degree

Tools

DocuSign

Microsoft Teams

Zoom

Outlook

Job description

The Addison Group is seeking an experienced Executive Administrative Assistant to provide direct support to a Vice President in our Chicago, IL, location. This role requires managing calendars, coordinating meetings, handling communications, and ensuring daily operations run smoothly.

The ideal candidate will have 5+ years of executive‑level support, excellent communication, discretion, and strong proficiency in MS Office, DocuSign, Teams, and Zoom.