Senior Administrative & Operations Coordinator

The University of Michigan; Ann Arbor (MI); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Generous time off

Two-for-one retirement matching

Health insurance

Life insurance

Long-term disability

Flexible spending accounts

Job summary

The University of Michigan is seeking an organized and proactive administrative professional to support the Managing Director of the Human Health and Well-being Impact Year. The role manages calendars, leads complex meetings, coordinates travel, and streamlines workflows across leadership, faculty, students, advisory councils, and partners.

The position is term-limited through August 2028 with hybrid or mobile/remote work at the department's discretion, and offers a robust benefits package as

Qualifications

• Bachelor's degree or equivalent combination of education, certification, and relevant experience.
• Minimum of 2 years of progressively responsible experience in a related administrative support role requiring confidentiality, customer service, and attention to detail.
• Excellent organizational and interpersonal skills, with the ability to manage multiple deadlines and changing priorities, work independently, exercise sound judgment, anticipate needs, and maintain accuracy.

Responsibilities

• Manage the Managing Director's calendar, schedule complex leadership and council meetings, and coordinate briefing materials, agendas, and travel logistics.
• Track meeting outcomes, maintain action-item logs, and follow up with team members to ensure timely completion of deliverables.
• Build and maintain an organized central filing system, digital databases, and distribution lists for all core initiative records and strategic documents.
• Execute logistics for events and meetings, including venue booking, AV setup, catering, speaker itineraries, registration, and post-event administrative follow-up.
• Support financial processes by handling purchasing, P-Card documentation, invoices, expense reimbursements, and honoraria processing.
• Assist the communications team by routing approvals, proofreading materials, and updating email distribution lists and event calendars.

Skills

Organizational skills

Interpersonal skills

Time management

Independent working

Judgment/composure

Education

Bachelor's degree or equivalent

Job description

The University of Michigan is seeking an organized and proactive administrative professional to support the Managing Director of the Human Health and Well-being Impact Year. The role manages calendars, leads complex meetings, coordinates travel, and streamlines workflows across leadership, faculty, students, advisory councils, and partners.

The position is term-limited through August 2028 with hybrid or mobile/remote work at the department's discretion, and offers a robust benefits package as