Executive Admin to the COO, Parks & Resorts

Delaware North; Buffalo (NY); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Weekly pay

Training & development

Employee discounts

Flexible schedules

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Parental leave

Tuition reimbursement

Job summary

Delaware North in Buffalo, NY is seeking a Senior Administrative Assistant to support the Chief Operations Officer of our Parks and Resorts subsidiary. You will handle travel arrangements through Concur, calendar management in Outlook, meeting coordination, and expense reporting for senior leaders, ensuring accuracy and timely delivery.

The role requires five years of administrative experience supporting executives, strong Microsoft Office skills, and the ability to prioritize multiple tasks in

Qualifications

• Minimum five (5) years of experience in an administrative position supporting senior leaders.
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel) at an intermediate level.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Ability to prioritize and handle multiple tasks simultaneously.

Responsibilities

• Complete daily tasks including answering phones and emails, screening callers, and managing documents.
• Provide basic administrative support including coordinating activities and meetings, preparing expense reports, processing invoices, and contacting team members.
• Interact with other Senior Administrative Assistants and Executives to complete tasks.
• Prioritize work to meet deadlines, and assist with special projects.
• Ability to make travel arrangements for multiple leaders.
• Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters.
• Oversee vendor appointments, maintenance, and environmental upkeep for offices.

Skills

Microsoft Office Suite

Interpersonal skills

Task prioritization

Multitasking

Education

High school diploma or GED

Tools

Outlook

Concur

Job description

Delaware North in Buffalo, NY is seeking a Senior Administrative Assistant to support the Chief Operations Officer of our Parks and Resorts subsidiary. You will handle travel arrangements through Concur, calendar management in Outlook, meeting coordination, and expense reporting for senior leaders, ensuring accuracy and timely delivery.

The role requires five years of administrative experience supporting executives, strong Microsoft Office skills, and the ability to prioritize multiple tasks in