Executive Admin to Physician – Surgery Clinic

kansashealthsystem; Kansas City (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Kansas Health System in Kansas City, MO seeks an Administrative Assistant to Physician for the Surgery Clinic. The role provides high-level administrative support, including research, reporting, scheduling, and correspondence, while maintaining confidentiality per HIPAA.

Responsibilities include handling calls, coordinating meetings, and supporting payroll processes; the ideal candidate offers 3+ years of secretarial experience and a professional, adaptable demeanor.

Qualifications

• High School Diploma or GED required; 3+ years of admin/secretarial experience.
• Preferred Bachelor’s degree or technical/professional training in business.
• Strong telephone, verbal and written communication skills.

Responsibilities

• Answers and screens calls; routes messages and transcribes details.
• May manage projects like office moves, policy work, and events.
• Represents department to executives, vendors, physicians, staff, and community.
• Assist payroll coordination; backup for KRONOS managers.
• Compose memos, reports and correspondence; prepare meeting materials.
• Create information databases to support management.
• Demonstrate skills in Word, Excel and PowerPoint; manage emails.
• Maintain patient confidentiality in line with HIPAA.
• Prioritize and schedule meetings, appointments, and conferences.
• Classify and file documents; secure confidential files.
• Perform professional/clinical/technical duties as needed.
• Other duties as required.

Skills

Excellent telephone skills

Verbal and written communication

Professional demeanor

Adaptability

Education

High School Diploma or GED

Bachelor's degree or technical training

Tools

Microsoft Project Manager

Microsoft Office Suite

Job description

Kansas Health System in Kansas City, MO seeks an Administrative Assistant to Physician for the Surgery Clinic. The role provides high-level administrative support, including research, reporting, scheduling, and correspondence, while maintaining confidentiality per HIPAA.

Responsibilities include handling calls, coordinating meetings, and supporting payroll processes; the ideal candidate offers 3+ years of secretarial experience and a professional, adaptable demeanor.