Executive Admin Assistant to Physician – ENT Clinic

The University of Kansas Health System; Kansas City (KS); On-site; USD 38,000 - 58,000; Full time

Job summary

The University of Kansas Health System in Kansas City, KS is seeking an Administrative Assistant to the Physician in the ENT Clinic. This full-time role provides high-level administrative support, handling correspondence, scheduling, and project-based tasks while upholding a professional image in person and on the phone.

Responsibilities include answering calls, coordinating meetings, assisting with payroll backup for KRONOS managers, and preparing reports and materials for leadership.

Qualifications

• Minimum 3 years broad administrative/secretarial experience.
• Excellent telephone, verbal and written communication skills.
• Ability to be flexible and maintain professionalism with customer relations.
• Knowledge of Microsoft Office Suite including Word, Excel and PowerPoint.
• Knowledge of Microsoft Project (MS Project) is a plus.

Responsibilities

• Answers and screens incoming calls, routes messages accurately.
• Assist physician with office projects, policy compilation and event planning.
• Coordinate payroll backup responsibilities for KRONOS managers.
• Prepare correspondence, memos and reports; type, proofread and distribute materials.
• Schedule meetings and maintain calendars; compile materials for meetings.

Job description

The University of Kansas Health System in Kansas City, KS is seeking an Administrative Assistant to the Physician in the ENT Clinic. This full-time role provides high-level administrative support, handling correspondence, scheduling, and project-based tasks while upholding a professional image in person and on the phone.

Responsibilities include answering calls, coordinating meetings, assisting with payroll backup for KRONOS managers, and preparing reports and materials for leadership.