Physician Support Administrative Assistant

kansashealthsystem; Westwood (KS); On-site; USD 35,000 - 50,000; Full time

Job summary

Kansas Health System is seeking an Administrative Assistant to support the Physician at Westwood Administration - East. The role provides high-level administrative support, handles correspondence, scheduling, meetings, and special projects with discretion.

Responsibilities include phone screening, project coordination (office moves, policies, events), payroll coordination backup for KRONOS, and maintaining confidential files in a HIPAA-compliant environment. Strong MS Office skills required.

Qualifications

• High school diploma or GED required.
• 3+ years broad administrative/secretarial experience.
• Excellent telephone, verbal and written communication skills.
• Knowledge of Microsoft Project Manager.

Responsibilities

• Answers and screens incoming calls and routes messages.
• Manages projects such as office moves, policy compilation and event planning.
• Represents department to hospital executives, vendors, physicians, staff and community agencies.
• Coordinates payroll backup for KRONOS managers.
• Prepares correspondence, memos and reports; maintains filing system and confidentiality.
• Maintains patient confidentiality in accordance with HIPAA.

Skills

Telephone skills

Verbal communication

Written communication

Customer service

Adaptability

Education

Bachelor's Degree or technical/professional training

Tools

Microsoft Project

Job description

Kansas Health System is seeking an Administrative Assistant to support the Physician at Westwood Administration - East. The role provides high-level administrative support, handles correspondence, scheduling, meetings, and special projects with discretion.

Responsibilities include phone screening, project coordination (office moves, policies, events), payroll coordination backup for KRONOS, and maintaining confidential files in a HIPAA-compliant environment. Strong MS Office skills required.