Family Medicine Admin Assistant: Scheduling & Support

kansashealthsystem; Kansas City (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

Kansas Health System is seeking an Administrative Assistant for Family Medicine at the Medical Pavilion. The role provides high-level administrative support to the Physician, including scheduling, research, reports, and communications, while maintaining patient confidentiality under HIPAA rules.

The ideal candidate has a High School diploma or GED with 3+ years of admin/secretarial experience; a Bachelor's degree is preferred. Strong MS Office skills and professional conduct are essential.

Qualifications

• High School Graduate or GED.

Responsibilities

• Answers and screens incoming calls; transcribes messages with accuracy.
• May manage projects (office moves, policy compilation, events); supports meetings and education programs.
• Represents department management to hospital executives, vendors, staff, and community agencies.
• Assists with payroll coordination; backups KRONOS managers.
• Composes memos and reports; prepares calendars and mass mailings.
• Creates information databases to support management.
• Maintains HIPAA confidentiality at all times.
• Schedules meetings, appointments, and conferences; prioritizes communications.
• Files and secures confidential documents in main filing system.
• Performs professional, clinical, or technical competencies of the assigned unit as required.

Skills

Administrative support

Telephone skills

Scheduling

MS Office

Confidentiality

HIPAA compliance

Payroll coordination

Customer service

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Project Manager

Job description

Kansas Health System is seeking an Administrative Assistant for Family Medicine at the Medical Pavilion. The role provides high-level administrative support to the Physician, including scheduling, research, reports, and communications, while maintaining patient confidentiality under HIPAA rules.

The ideal candidate has a High School diploma or GED with 3+ years of admin/secretarial experience; a Bachelor's degree is preferred. Strong MS Office skills and professional conduct are essential.