Executive Admin to GM | Scheduling, Invoices & Vendors

Live Nation Worldwide, Inc.; Los Angeles (CA); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Free concert tickets

Dog-friendly offices

Student loan reimbursement

Adoption/fertility support

Job summary

Live Nation Entertainment is seeking an Admin Assistant to support the GM and handle day-to-day administrative tasks. You will manage scheduling, screen calls, greet visitors, and oversee filing and expenses, ensuring smooth office operations.

Responsibilities include coordinating projects, updating databases, processing invoices, and safeguarding confidential information while liaising with departments as needed.

Qualifications

• Bachelor's degree preferred.
• Proficient in Excel, PowerPoint, Word and Outlook.
• Strong communications skills both verbal and written.
• Able to problem solve and think analytically.
• Proactive, organized, and detail-oriented.
• Experience in office or events is a plus.

Responsibilities

• Manage daily schedule and calendar.
• Screen and handle telephone communications.
• Greet and direct visitors.
• Maintain and organize office space and files.
• Maintain and execute expense reports.
• Review all mail correspondence and direct to appropriate parties.
• Coordinate, supervise, and complete special projects.
• Serve as liaison between the general manager and other departments as directed.
• Gather, enter and/or update data in records and databases.
• Track all invoices and payments.
• Responsible for handling highly confidential information.
• Coordinate jobs and payments with vendors.

Skills

Problem solving

Excel

PowerPoint

Word

Outlook

Verbal and written communication

Education

Bachelor's degree preferred

Tools

PC/Mac computers

Job description

Live Nation Entertainment is seeking an Admin Assistant to support the GM and handle day-to-day administrative tasks. You will manage scheduling, screen calls, greet visitors, and oversee filing and expenses, ensuring smooth office operations.

Responsibilities include coordinating projects, updating databases, processing invoices, and safeguarding confidential information while liaising with departments as needed.