Executive Admin to Deputy Center Director

Distinction LLC; St. Louis (MO); On-site; USD 28,000 - 30,000; Full time

Job summary

Distinction LLC is seeking an Admin Assistant to support the Deputy Center Director at the St. Louis Job Corps Center. The role includes handling a range of administrative tasks and assisting all Career Services areas including Counseling, Academics, and Training.

You will help maintain meeting details, prepare correspondence, manage logs, and compile statistical information for reports to the Center Director and external offices. A high school diploma and secretarial experience are required.

Qualifications

• High School graduate or GED required with 3–5 years advanced secretarial experience.
• Prefer graduation from an accredited advanced training program in secretarial science or related area.
• Minimum keyboarding skills of 55 wpm.
• Must possess computer skills including word processing and spreadsheet software.

Responsibilities

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and related tasks.
• Arrange details of meetings, participants, agendas, and related preparations.
• Maintain correspondence log, documenting incoming and outgoing correspondence.
• Act as liaison between the Deputy Center Director and department heads.
• Oversee Career Services reports control activities and timely submissions to Center Director and outside offices.
• Draft routine correspondence for Deputy Center Director signature.
• Compile and summarize standard statistical information.
• Gather materials to copy and prepare training/workshop binders.
• Proofread documents for spelling, grammar, and punctuation accuracy.

Skills

Typing 55 wpm

Word processing

Spreadsheet software

Education

High School Diploma or GED

Advanced secretarial training program

Tools

Microsoft Word

Microsoft Excel

Job description

Distinction LLC is seeking an Admin Assistant to support the Deputy Center Director at the St. Louis Job Corps Center. The role includes handling a range of administrative tasks and assisting all Career Services areas including Counseling, Academics, and Training.

You will help maintain meeting details, prepare correspondence, manage logs, and compile statistical information for reports to the Center Director and external offices. A high school diploma and secretarial experience are required.