Admin Assistant to Deputy Center Director

Distinction LLC; St. Louis (MO); On-site; USD 28,000 - 30,000; Full time

Job summary

Distinction LLC is seeking an Admin Assistant to support the Deputy Center Director at the St. Louis Job Corps Center. The role includes handling a range of administrative tasks and assisting all Career Services areas including Counseling, Academics, and Training.

You will help maintain meeting details, prepare correspondence, manage logs, and compile statistical information for reports to the Center Director and external offices. A high school diploma and secretarial experience are required.

Qualifications

• High School graduate or GED required with 3–5 years advanced secretarial experience.
• Prefer graduation from an accredited advanced training program in secretarial science or related area.
• Minimum keyboarding skills of 55 wpm.
• Must possess computer skills including word processing and spreadsheet software.

Responsibilities

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and related tasks.
• Arrange details of meetings, participants, agendas, and related preparations.
• Maintain correspondence log, documenting incoming and outgoing correspondence.
• Act as liaison between the Deputy Center Director and department heads.
• Oversee Career Services reports control activities and timely submissions to Center Director and outside offices.
• Draft routine correspondence for Deputy Center Director signature.
• Compile and summarize standard statistical information.
• Gather materials to copy and prepare training/workshop binders.
• Proofread documents for spelling, grammar, and punctuation accuracy.

Skills

Typing 55 wpm

Word processing

Spreadsheet software

Education

High School Diploma or GED

Advanced secretarial training program

Tools

Microsoft Word

Microsoft Excel

Job description

Admin Assistant to Deputy Center Director

About Distinction LLC

Distinction, LLC is a Mississippi-based business that oversees operation of the St. Louis Job Corps Center. We are looking for qualified applicants who are enthusiastic, energetic, and purpose-driven.

Working with at-promise youth on a Job Corps Center is both rewarding and fulfilling. We offer competitive pay and a positive work environment with opportunities for personal and professional growth and development.

About the role

Supports Deputy Center Director and performs a variety of administrative duties. Provides administrative assistance and

support to all departments in Career Services including Career Preparation/Counseling, Academics, and Career Technical

Training.

What you'll do

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and
• Arrange details of meetings, participants, agendas, etc.
• Maintain correspondence log, documenting incoming and outgoing correspondence.
• Act as liaison between the Deputy Center Director and functional area department heads.
• Oversee Career Services reports control activities, ensuring timely receipt by department heads and submission to Center Director, Department of Labor, and Corporate office.
• Draft routine correspondence for Deputy Center Director signature.
• Compile and summarize standard statistical information.
• Gather materials to copy and sort into training/workshops binders.
• Proofread written material for accuracy, check for spelling, grammar, and punctuation errors.

Qualifications

High School graduate or High School Equivalency required with 3-5 years advanced secretarial experience. Prefer

graduation from an accredited or certified advanced training program in secretarial science or related area. Minimum

keyboarding skills - 55 wpm. Must possess computer skills and be proficient with word processing and spreadsheet

software programs.

The pay range for this role is:

20 - 22 USD per hour (St. Louis JCC Main)