Executive Admin to CEO: Calendar Master & Travel Pro

Mesabi Metallics; Nashwauk (MN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health Insurance & Dental

401(k) with company match

Paid time off

Long-term disability & life insurance

Job summary

Mesabi Metallics is seeking an Executive Administrative Assistant to support the CEO with high-level administrative tasks. The role requires discretion, superb organization, and the ability to work independently in a fast-paced environment.

You will manage calendars, prepare materials, coordinate meetings, and arrange complex travel. Strong communication and a law-leaning background are valued, along with proficiency in Microsoft Office and related tools.

Qualifications

• 4 years degree / Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
• A candidate with a background in law would be preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and facilitate communication between the CEO and internal/external stakeholders
• Handle confidential information with discretion and maintain a high level of confidentiality
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items
• Assist in the preparation of materials for meetings, presentations, and reports
• Ensure the CEO is well-prepared for meetings and events
• Arrange complex and detailed travel plans, itineraries, and agendas
• Compile documents for travel-related meetings and ensure timely submission of expense reports
• Perform general office duties, such as ordering supplies, managing office equipment, and maintaining office organization
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Conduct research and compile data for special projects and reports as needed

Skills

Executive support

Discretion

Interpersonal skills

Time management

Organization

Detail oriented

Multitasking

Communication

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office Suite

Job description

Mesabi Metallics is seeking an Executive Administrative Assistant to support the CEO with high-level administrative tasks. The role requires discretion, superb organization, and the ability to work independently in a fast-paced environment.

You will manage calendars, prepare materials, coordinate meetings, and arrange complex travel. Strong communication and a law-leaning background are valued, along with proficiency in Microsoft Office and related tools.