Executive Administrative Assistant to CEO

Mesabi Metallics; Nashwauk (MN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health Insurance & Dental

401(k) with company match

Paid time off

Long-term disability & life insurance

Job summary

Mesabi Metallics is seeking an Executive Administrative Assistant to support the CEO with high-level administrative tasks. The role requires discretion, superb organization, and the ability to work independently in a fast-paced environment.

You will manage calendars, prepare materials, coordinate meetings, and arrange complex travel. Strong communication and a law-leaning background are valued, along with proficiency in Microsoft Office and related tools.

Qualifications

• 4 years degree / Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
• A candidate with a background in law would be preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and facilitate communication between the CEO and internal/external stakeholders
• Handle confidential information with discretion and maintain a high level of confidentiality
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items
• Assist in the preparation of materials for meetings, presentations, and reports
• Ensure the CEO is well-prepared for meetings and events
• Arrange complex and detailed travel plans, itineraries, and agendas
• Compile documents for travel-related meetings and ensure timely submission of expense reports
• Perform general office duties, such as ordering supplies, managing office equipment, and maintaining office organization
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Conduct research and compile data for special projects and reports as needed

Skills

Executive support

Discretion

Interpersonal skills

Time management

Organization

Detail oriented

Multitasking

Communication

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office Suite

Job description

Position Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO. The ideal candidate will be a detail-oriented professional who can handle a wide range of administrative tasks and work independently with little supervision. The Executive Administrative Assistant will be the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.

Key Responsibilities

• Executive Support:
  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Coordinate and facilitate communication between the CEO and internal/external stakeholders
  • Handle confidential information with discretion and maintain a high level of confidentiality
• Meeting Coordination:
  • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items
  • Assist in the preparation of materials for meetings, presentations, and reports
  • Ensure the CEO is well-prepared for meetings and events
• Travel Management:
  • Arrange complex and detailed travel plans, itineraries, and agendas
  • Compile documents for travel-related meetings and ensure timely submission of expense reports
• Administrative Tasks:
  • Perform general office duties, such as ordering supplies, managing office equipment, and maintaining office organization
  • Handle incoming and outgoing communications, including phone calls, emails, and mailConduct research and compile data for special projects and reports as needed

Qualifications

• 4 years degree / Bachelor’s degree in Business Administration, Management, or a related field preferred
• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment
• A candidate with a background in law would be preferred
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to multitask and prioritize tasks effectively
• High level of discretion and professionalism in handling confidential information
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels

Preferred Attributes

• Strong problem-solving skills and the ability to think proactively
• Detail-oriented with a commitment to accuracy and quality
• Ability to work independently and as part of a team
• Flexibility and adaptability in a fast-paced environment

Salary

• Base Salary: $ 70,000
• Winners Circle Incentive: A biweekly incentive calculated as a percentage of biweekly wages, paid in the same paycheck and tied to the production of safe, quality tonnes. Guaranteed at the 70% target level through September 30, 2026 (Construction Phase); calculated against achievable, hourly-measured production targets during the Ramp Up Phase (through March 31, 2027); and tied to biweekly production targets thereafter (Optimization Phase)

Benefits

• Health Insurance: Comprehensive medical and dental coverage with an HSA option
• Retirement Plan: 401(k) with 4% company match
• Lincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi Metallics
• Paid Time Off (PTO):
  • 0-3 Years: 96 hours per year
  • Plus 9 paid holidays and 2 floating holidays

Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.