Executive Admin & Title Coordination Specialist

Ulm Automotive LLC; Allen (GA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off and holidays

Notary commission support

Job summary

Ulm Automotive LLC in Bogart, GA seeks an Administrative Assistant to organize the executive office, manage title documents, and keep leaders' meetings running smoothly. This on-site role supports the C-suite, prepares agendas, coordinates travel, and handles title work from MCO to dealer packets, maintaining shared files and office operations with discretion.

The position requires strong organization, attention to details, and ability to safeguard confidential information.

Qualifications

• 3+ years of administrative experience supporting senior executives
• Experience managing multiple executives' calendars, agendas, minutes, and action tracking
• Strong Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint, SharePoint/OneDrive)
• Precision handling documents: VINs, legal names, and signatures
• Proven discretion with confidential information
• Clear professional communication with executives, dealers, vendors, and government offices
• High school diploma or equivalent and a valid driver's license

Responsibilities

• Meeting Preparation and Agendas: schedule leadership meetings, build agendas, circulate packets, prepare materials, and document actions.
• C-Suite Liaison: route requests, manage signature process, draft routine correspondence, arrange travel.
• Title Work and Vehicle Documents: manage MCOs and titles, keep logs, ensure accuracy before signing.
• Office Supplies and Office Operations: manage par levels, pass invoices, run front office, manage visitor process, organize files.
• Records management: maintain organized contracts, insurance certificates, and meeting records.

Skills

Administrative experience

Meeting management

Microsoft 365

Detail-oriented

Discretion

Professional communication

Organizational skills

Education

High school diploma or equivalent

Associate or bachelor’s degree

Georgia notary public commission

Job description

Ulm Automotive LLC in Bogart, GA seeks an Administrative Assistant to organize the executive office, manage title documents, and keep leaders' meetings running smoothly. This on-site role supports the C-suite, prepares agendas, coordinates travel, and handles title work from MCO to dealer packets, maintaining shared files and office operations with discretion.

The position requires strong organization, attention to details, and ability to safeguard confidential information.