Executive Administrative Assistant

The Aha! Connection; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

A prominent multi-national developer based in Atlanta seeks an experienced Executive Assistant to support the CEO and COO. You will manage complex calendars, coordinate travel, maintain client records, and prepare materials for leadership meetings. The ideal candidate will exhibit advanced organizational skills and proficiency in Microsoft Office tools. This role requires exceptional communication abilities and the capacity to handle confidential information with discretion. Join a dynamic team in a pivotal support role.

Qualifications

• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Power BI.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proactive, detail-oriented problem solver with strong follow-through.

Responsibilities

• Manage the CEO’s complex calendar including meetings and engagements.
• Coordinate all executive travel arrangements and itineraries.
• Maintain records for client relationship management.
• Prepare leadership meeting materials and assist with KPI tracking.
• Act as primary gatekeeper for executive communications.

Skills

Advanced proficiency in Microsoft Excel

Organizational skills

Time management

Multitasking

Strong written communication

Strong verbal communication

Attention to detail

Problem solving

Interpersonal skills

Tools

Microsoft Power BI

Microsoft Word

Microsoft PowerPoint

Job description

Executive Assistant to CEO and COO of well known multi-national Atlanta based developer.

Key Responsibilities

• Strategically manage the CEO’s complex calendar, including annual, quarterly, and monthly planning to align priorities, internal meetings, and external engagements.
• Coordinate all executive travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Support client relationship management by maintaining records, conducting quarterly interaction reviews, and preparing research briefs for meetings and events.
• Review, proofread, summarize, and organize executive materials; assist the COO with KPI tracking, dashboards, and financial snapshots.
• Act as primary gatekeeper for executive communications, prioritizing emails, calls, and meeting requests.
• Prepare Board and leadership meeting materials, presentations, agendas, minutes, and follow-up on action items.
• Prepare and submit executive expense reports in compliance with company policies.
• Manage special projects and speaking engagements, tracking progress and coordinating logistics and follow-ups.

Required Skills & Qualifications

• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Power BI
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Proactive, detail-oriented problem solver with strong follow-through
• Experience with financial and expense management systems
• Strong interpersonal skills and ability to work independently and cross-functionally