Executive Admin Specialist: Proposals & Client Support

Almstead Tree and Shrub Care; New Rochelle (NY); Presencial; USD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental and Vision plans

401K retirement savings plan

Paid time off

Descripción de la vacante

Almstead Tree and Shrub Care is seeking a highly organized Administrative Assistant to support our top-performing Sales Arborist. You will drive operational efficiency, ensure exceptional client service, and coordinate sales and administrative activities.

As an Administrative Assistant, you will serve as a central point of coordination between clients, sales arborists, and internal teams. You will be responsible for preparing professional client proposals, managing communications, coordinating

Formación

• Minimum of 5 years of Administrative Assistant or similar experience.
• Bachelor's degree preferred.
• Experience preparing professional proposals, reports, presentations, and business correspondence.
• Demonstrated commitment to delivering exceptional customer service and building positive client relationships.
• Advanced proficiency in Microsoft Office Suite.

Responsabilidades

• Prepare detailed, client-specific proposals in collaboration with Sales Arborists.
• Manage incoming information requests, email correspondence, and client communications.
• Coordinate meetings, conference calls, and appointments for the CEO and Sales Arborists.
• Provide outstanding customer service and support throughout the client journey.
• Maintain sales calendars and create accurate work orders.
• Manage and update customer records, databases, and filing systems.
• Process customer payments and related documentation.
• Coordinate schedules, appointments, and project-related activities.
• Ensure timely follow-up and a consistently exceptional client experience.
• Support daily office operations and administrative processes.
• Communicate office updates and customer concerns during regular meetings with the CEO.
• Uphold company policies, procedures, and customer-service standards.

Conocimientos

Written and verbal communication

Organization

Multitasking

Time management

Attention to detail

Interpersonal skills

Professional demeanor

Customer service

Self-motivation

Educación

Bachelor's degree in Business Administration/Communications/English/Journalism/Marketing

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Descripción del empleo

Almstead Tree and Shrub Care is seeking a highly organized Administrative Assistant to support our top-performing Sales Arborist. You will drive operational efficiency, ensure exceptional client service, and coordinate sales and administrative activities.

As an Administrative Assistant, you will serve as a central point of coordination between clients, sales arborists, and internal teams. You will be responsible for preparing professional client proposals, managing communications, coordinating