Executive Administrative Assistant, CEO Support & Proposals

Almstead Tree, Shrub & Lawn Care Company; New Rochelle (NY); Presencial; USD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Medical, Dental and Vision plans

401K retirement savings plan

Paid time off

Descripción de la vacante

Almstead Tree and Shrub Care Co. is seeking a highly organized Administrative Assistant to support our Sales Arborist and front-office operations in New Rochelle, NY. You will prepare proposals, manage client communications, and coordinate schedules while ensuring a seamless client journey and accurate records.

The role emphasizes professional writing, attention to detail, and the ability to multitask in a fast-paced environment. A Bachelor’s degree and 5+ years in a similar role are preferred.

Formación

• Minimum 5 years of experience in Administrative Assistant or similar role.
• Bachelor's degree in Business Administration, Communications, English, Journalism, Marketing or related field preferred.
• Proven ability to prepare proposals, reports and business correspondence.
• Strong customer service orientation and client relationship skills.
• Advanced proficiency in Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication with attention to grammar and professionalism.
• Excellent organizational, multitasking and time management abilities.

Responsabilidades

• Prepare detailed, client-specific proposals with Sales Arborists.
• Manage incoming information requests, email correspondence, and client communications.
• Coordinate meetings, conference calls, and appointments for the CEO and Sales Arborists.
• Provide outstanding customer service and support throughout the client journey.
• Maintain sales calendars and create accurate work orders.
• Manage and update customer records, databases, and filing systems.
• Process customer payments and related documentation.
• Coordinate schedules and project-related activities.
• Communicate office updates during regular meetings with the CEO.
• Uphold company policies and customer-service standards.

Conocimientos

Administrative support

Communication skills

Organizational skills

Time management

Customer service

Educación

Bachelor's degree in Business Administration / Communications / English / Journalism / Marketing

Herramientas

Microsoft Office

Descripción del empleo

Almstead Tree and Shrub Care Co. is seeking a highly organized Administrative Assistant to support our Sales Arborist and front-office operations in New Rochelle, NY. You will prepare proposals, manage client communications, and coordinate schedules while ensuring a seamless client journey and accurate records.

The role emphasizes professional writing, attention to detail, and the ability to multitask in a fast-paced environment. A Bachelor’s degree and 5+ years in a similar role are preferred.