Executive Admin Specialist II - Calendar, Travel & Projects

Exelixis, Inc.; Alameda (CA); On-site; USD 101,000 - 128,000; Full time

Benefits offered by this job

401k

Health insurance

Dental coverage

Vision coverage

Life Insurance

Disability Insurance

Stock purchase program

Paid holidays

Vacation

Sick days

Job summary

Exelixis, Inc. in Alameda, CA is seeking a Senior Administrative Assistant II to support a Business Unit with confidential administrative tasks, calendar management, travel coordination, and document preparation.

The position requires five years of related experience or an AA, strong MS Office skills, and the ability to manage multiple priorities with professionalism. The role offers a comprehensive benefits package and a base salary in the advertised range.

Qualifications

• High school diploma or GED with 5+ years of related experience, or an AA with 3+ years, or a BA with 1+ year.
• Experience in pharmaceutical/biotech environments preferred.
• Strong advanced computer skills and ability to handle confidential materials.

Responsibilities

• Manage calendars and schedule meetings for assigned team.
• Coordinate travel arrangements and itineraries.
• Prepare, edit and format complex documents and reports.
• Process reimbursements and expense reports.
• Track contracts, purchase orders and invoices.
• Assist with events and internal communications.

Skills

Outlook

Word

Excel

PowerPoint

Calendar management

Travel coordination

Expense reporting

Communication

Education

High School Diploma or GED

Associate's degree

Bachelor’s degree

Tools

Travel agency software

Service requests systems

Job description

Exelixis, Inc. in Alameda, CA is seeking a Senior Administrative Assistant II to support a Business Unit with confidential administrative tasks, calendar management, travel coordination, and document preparation.

The position requires five years of related experience or an AA, strong MS Office skills, and the ability to manage multiple priorities with professionalism. The role offers a comprehensive benefits package and a base salary in the advertised range.