Executive Admin & Secure Meetings Coordinator

JCTM; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

JCTM in Cape Canaveral, FL seeks an Office Manager to support NOTU leadership with high‑level schedules, secure meetings, and mission‑critical correspondence. You will ensure smooth office operations across technical and administrative divisions to enable strategic decisions and timely coordination of defense programs.

The role requires an active Secret clearance, 4+ years of administrative experience, and proficiency with Microsoft Office.

Qualifications

• Active Secret Security Clearance required.
• Associate’s Degree or higher preferred.
• 4+ years of administrative experience.
• Experience supporting executive personnel.
• Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint).
• Experience with DTS and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Responsibilities

• Provide administrative and records management support in compliance with Navy and SSP documentation protocols.
• Arrange travel via DTS and complete Navy training (SMARTS, SEAS).
• Maintain branch records and file documentation per SECNAV directives.
• Organize secure meetings, conferences, and VTCs with agendas and action tracking.
• Manage executive calendars and adapt to mission needs.
• Prepare technical correspondence, reports, and presentations from multiple data sources.
• Coordinate security protocols and processing of visit requests in DISS.

Skills

Secret security clearance

Executive coordination

Calendar management

Communication skills

Education

Associate’s Degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Defense Travel System (DTS)

DISS

Navy Correspondence Manual

Job description

JCTM in Cape Canaveral, FL seeks an Office Manager to support NOTU leadership with high‑level schedules, secure meetings, and mission‑critical correspondence. You will ensure smooth office operations across technical and administrative divisions to enable strategic decisions and timely coordination of defense programs.

The role requires an active Secret clearance, 4+ years of administrative experience, and proficiency with Microsoft Office.