Executive Admin & Scheduling Specialist

Fora Health Inc; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Fora Health Inc. is seeking an Administrative Assistant to provide high-level administrative, operational, and coordination support across Clinical and Medical teams. You will manage calendars, onboarding, events, and communications while maintaining confidentiality and organization.

The role requires strong multitasking and professional communication, with a schedule of Monday–Friday, 8:30am–5:00pm, and occasional extended hours. Prior experience supporting directors is a plus.

Qualifications

• High school diploma or equivalent.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Outlook, Word, SharePoint, and general office technology.
• Excellent written and verbal communication skills.
• Ability to coordinate complex schedules and track multiple priorities.
• Experience supporting directors or cross functional teams preferred.
• Detail oriented with strong follow-through and tracking ability.

Responsibilities

• Maintain confidentiality and handle sensitive information with discretion.
• Provide general support to directors, department leaders, and cross functional teams.
• Perform data entry, maintain directories, and ensure accurate information across systems.
• Manage files, forms, and document updates, including replacing outdated versions.
• Support communication between departments and external community partners.
• Prepare flyers, announcements, and updates for organizational events or communications.
• Manage multiple calendars and inboxes, including directors, department leads, and shared departmental schedules.
• Schedule internal and external meetings, interviews, training, and events.
• Create and maintain on call schedules and department schedules.
• Develop staff schedules based on PTO and coverage needs.
• Track attendance for hiring fairs, learners, and other staff related activities.
• Oversee and schedule organizational events such as graduation, all staff, and CPI trainings.
• Coordinate logistics for onboarding, staff introductions, and IT/keys access.
• Compile and manage purchasing lists for multiple teams.
• Schedule and manage interpreters for patients
• Oversee staff recognition
• Coordinate, schedule and oversee the learners program

Skills

Organizational skills

Multitasking

Confidentiality

Microsoft Outlook

Microsoft Word

SharePoint

Communication skills

Schedule coordination

Director support

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

SharePoint

Job description

Fora Health Inc. is seeking an Administrative Assistant to provide high-level administrative, operational, and coordination support across Clinical and Medical teams. You will manage calendars, onboarding, events, and communications while maintaining confidentiality and organization.

The role requires strong multitasking and professional communication, with a schedule of Monday–Friday, 8:30am–5:00pm, and occasional extended hours. Prior experience supporting directors is a plus.