Executive Admin & Operations Coordinator

Fora Health; Portland (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Fora Health in Portland, OR is seeking an Administrative Assistant to provide high-level support across Clinical and Medical teams. You will manage calendars, assist with onboarding, coordinate events, and maintain organized systems while safeguarding confidentiality.

The role requires exceptional organization, multitasking, and strong communication as you support directors and cross-functional teams in a fast-paced environment with occasional extended hours.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Outlook, Word, SharePoint.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.
• Ability to coordinate complex schedules and support multiple teams.
• Experience supporting directors or cross-functional teams preferred.

Responsibilities

• Maintain confidentiality and handle sensitive information with discretion.
• Provide general support to directors, department leaders, and cross-functional teams.
• Manage calendars and schedule internal and external meetings.
• Coordinate onboarding, events, and staff trainings.
• Prepare flyers and updates for organizational communications.
• Develop staff schedules based on PTO and coverage needs.
• Track attendance for hiring fairs and staff activities.
• Coordinate logistics for onboarding and IT access.
• Oversee and schedule organizational events such as graduations and trainings.

Skills

Organizational skills

Confidentiality

Outlook & Office tools

Written & verbal communication

Scheduling coordination

Cross-functional support

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

SharePoint

Job description

Fora Health in Portland, OR is seeking an Administrative Assistant to provide high-level support across Clinical and Medical teams. You will manage calendars, assist with onboarding, coordinate events, and maintain organized systems while safeguarding confidentiality.

The role requires exceptional organization, multitasking, and strong communication as you support directors and cross-functional teams in a fast-paced environment with occasional extended hours.