Elite Executive Assistant & Meeting Coordinator

CommunityCare HMO Inc.; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

CommunityCare HMO Inc. is seeking an Executive Assistant to provide comprehensive support to the organization's top executives.

The role includes scheduling, travel arrangements, meeting preparation, and report compilation, while handling confidential correspondence and records with discretion. The position requires strong communication skills, extensive proficiency with Microsoft Word and Office, and proven experience supporting executives in a fast-paced environment.

Qualifications

• Excellent oral and written communication skills and ability to maintain confidential files.
• Five years of clerical/office administration experience, with at least 4 years supporting executives.
• Ability to interact across levels with professionalism and discretion.

Responsibilities

• Schedules, coordinates and organizes executive meetings.
• Transcribes and prepares correspondence, reports, mins, and presentations.
• Maintains confidential information and records for executives.
• Receives and screens calls for Executive Level Officers.
• Coordinates travel arrangements for company personnel.
• Supports department operations and office supplies; assists committees with planning events.

Skills

Oral and written communication

Discretion and professionalism

Multitasking and organization

Education

High School diploma

College degree or equivalent experience preferred

Tools

Microsoft Word

Microsoft Office

Graphics software

Scheduling software

Job description

CommunityCare HMO Inc. is seeking an Executive Assistant to provide comprehensive support to the organization's top executives.

The role includes scheduling, travel arrangements, meeting preparation, and report compilation, while handling confidential correspondence and records with discretion. The position requires strong communication skills, extensive proficiency with Microsoft Word and Office, and proven experience supporting executives in a fast-paced environment.