Executive Admin & Records Coordinator — Drive Improvements

Omaha Airport Authority; Omaha (NE); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive health benefits

Paid time off and holidays

Retirement plan

Professional development opportunities

Stable, collaborative work environment

Job summary

The Omaha Airport Authority is seeking an Administrative Services Coordinator in the Legal & Administration Department to provide confidential administrative and executive support to the CEO, executive staff, and the Legal & Administration Department.

The role includes executive coordination, legal/records administration, HR support, office operations, and cross-departmental projects that require discretion and professionalism.

Qualifications

• High school diploma or GED; associate degree preferred.
• Three years of progressively responsible administrative experience supporting executives or senior management.
• Experience in government or municipal administration is a plus.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Executive & administrative coordination for leadership and department.
• Coordinate calendars, meetings, travel, and Board communications.
• Prepare reports, correspondence, leases, contracts, and executive materials.
• Monitor deadlines and assist with special initiatives.
• Manage confidential records and document repositories.

Skills

Executive support

Office management

Records management

Public records administration

Contract administration

HR support

Legal office administration

Document management systems

Microsoft Office

Discretion and confidentiality

Professional communication

Education

High school diploma or GED

Associate degree or higher preferred

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Teams

Adobe Acrobat Pro

SharePoint

Electronic document management systems

AI productivity tools

Job description

The Omaha Airport Authority is seeking an Administrative Services Coordinator in the Legal & Administration Department to provide confidential administrative and executive support to the CEO, executive staff, and the Legal & Administration Department.

The role includes executive coordination, legal/records administration, HR support, office operations, and cross-departmental projects that require discretion and professionalism.