Executive Legal Support Specialist

Fashion Institute of Design & Merchandising; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

HDR in Omaha seeks a Legal Administrative Assistant to support the Legal Department and General Counsel. This role requires discretion, strong communication, and coordination across the legal team and executives.

Responsibilities include managing calendars, drafting correspondence, organizing files, coordinating meetings, travel, and time/expense reporting, and helping administer Legal Tracker and SharePoint while safeguarding confidential information.

Qualifications

• High School diploma or equivalent required.
• Minimum 3 years experience supporting senior leaders.
• Proficient with Microsoft Office Suite including Outlook.
• Knowledgeable with multimedia communication techniques and online conferencing.
• Discretion with highly confidential matters and strong written communication.

Responsibilities

• Manage the Legal Department’s email groups, main phone line, inboxes, fax, and mail distribution.
• Maintain General Counsel’s calendar and schedule meetings and video conferences.
• Prepare agendas, presentations, charts, and minutes for the Legal team.
• Coordinate travel arrangements and prepare expense reports.
• Represent the legal department when communicating and following up on assignments.

Skills

Discretion with confidential matters

Strong communication

Multi-level collaboration

Time management

Detail oriented

Education

High School diploma or equivalent

Tools

Microsoft Office

Outlook

Online conferencing

Job description

HDR in Omaha seeks a Legal Administrative Assistant to support the Legal Department and General Counsel. This role requires discretion, strong communication, and coordination across the legal team and executives.

Responsibilities include managing calendars, drafting correspondence, organizing files, coordinating meetings, travel, and time/expense reporting, and helping administer Legal Tracker and SharePoint while safeguarding confidential information.