Executive Administrative Assistant—Client & Records Support

HBE LLP; Omaha (NE); On-site; USD 40,000 - 50,000; Full time

Job summary

HBE LLP, a trusted Nebraska accounting and consulting firm with offices in Lincoln, Omaha, and Norfolk, seeks an Administrative Assistant to support partners, managers, and client service teams. This role handles daily admin tasks, scheduling, records management, and client communications to ensure a professional service experience.

You will prepare materials, assist with meetings, and help meet tax, audit, and advisory deadlines while maintaining confidentiality and accuracy.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• 1–3 years of administrative, customer service, hospitality, or office experience preferred.
• Experience supporting professionals, managers, or teams preferred.

Responsibilities

• Provide administrative support to partners, managers, and client service teams.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with client meeting preparation and follow-up activities.
• Maintain electronic and physical client records and administrative files.
• Track deadlines, tasks, and administrative priorities.
• Maintain confidentiality of client and employee information.

Skills

Organizational skills

Time management

Professional communication

Attention to detail

Team collaboration

Microsoft Office

Adaptability

Process learning

Education

High school diploma or equivalent

Associate degree preferred

Tools

Project management software

Office technology

Job description

HBE LLP, a trusted Nebraska accounting and consulting firm with offices in Lincoln, Omaha, and Norfolk, seeks an Administrative Assistant to support partners, managers, and client service teams. This role handles daily admin tasks, scheduling, records management, and client communications to ensure a professional service experience.

You will prepare materials, assist with meetings, and help meet tax, audit, and advisory deadlines while maintaining confidentiality and accuracy.