Executive Administrative Assistant – Legal & Board Support

Delta Airlines; Indianapolis (IN); Remote; USD 27,552 - 41,328; Full time

Benefits offered by this job

401(k) plan

Paid time off

Health benefits

Flight privileges for staff

Career development

Job summary

Delta Airlines in Indianapolis, USA, seeks an Administrative Assistant to support executives and legal teams with diverse tasks. The role emphasizes confidentiality, accuracy, and professional communication. Daily tasks include document handling, scheduling, travel planning, and cross‑department coordination.

The position requires advanced MS Office skills, familiarity with contract and filing systems, and a proactive, team‑oriented approach. Competitive pay and growth opportunities offered.

Qualifications

• Must be able to type at least 60 words per minute.
• Advanced computer skills in Outlook and Windows-based apps like Word, PowerPoint and Excel.
• Experience with file management systems (NetDocuments, iManage) or shared folders and Ariba.
• Proficient with Concur travel system and eBilling tools.
• Team-oriented and able to coordinate across departments with admin staff.
• Must ensure accuracy, grammar and timely completion of work.
• High school diploma or GED and 5+ years of secretarial experience at progressive levels.
• Ability to coordinate multiple schedules and initiatives across teams.
• Strong organizational/leadership skills to manage office processes and priorities.
• Open to continuing role and embracing diversity and inclusion.
• COVID-19 vaccination as required for U.S.-based roles, where allowed by law.
• Must be at least 18 and authorized to work in the USA.

Responsibilities

• Report, record and compile invoices, vouchers, reviews, memos, letters and financials.
• Operate MS Word, Excel, PowerPoint, Visio and Outlook.
• Experience with Diligent Board Books or similar portal; preferred.
• Experience with Ariba contract management tool; preferred.
• Multitask and manage time-sensitive high-level tasks with accuracy.
• Coordinate multiple schedules, conferences and travel itineraries.
• Greet visitors, answer calls, and respond to routine and complex inquiries.
• Engage with office staff at all levels to support cohesion.
• Uphold confidentiality and professional standards at all times.
• Demonstrate strong written/verbal communication and decisive thinking.

Skills

Typing 60 wpm

MS Office proficiency

Communication skills

Time management

Professionalism

Team collaboration

Education

High school diploma or GED

Tools

Ariba

Diligent Board Books

NetDocuments

iManage

Concur

Excel

Word

PowerPoint

Outlook

Visio

Job description

Delta Airlines in Indianapolis, USA, seeks an Administrative Assistant to support executives and legal teams with diverse tasks. The role emphasizes confidentiality, accuracy, and professional communication. Daily tasks include document handling, scheduling, travel planning, and cross‑department coordination.

The position requires advanced MS Office skills, familiarity with contract and filing systems, and a proactive, team‑oriented approach. Competitive pay and growth opportunities offered.