Executive Admin & Projects Coordinator

ViziRecruiter,LLC.; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Montefiore located in New York seeks a Project Associate to provide direct support to the Vice President of the Faculty Practice Group, handling complex calendar management, meeting coordination, and confidential administrative tasks. The role requires a polished presence and the ability to manage multiple projects with precision and discretion.

The position entails preparing materials, distributing minutes, and tracking action items to advance VP objectives.

Qualifications

• Bachelor's degree required.
• 2 years of related work experience required.
• Polished presence.
• Ability to multi-task and manage several projects in parallel, paying attention to detail.
• Superior communication and presentation skills.
• Excellent working knowledge of Microsoft Office; Office, PowerPoint, Excel, Visio.

Responsibilities

• Prepare meeting agendas and materials, record and distribute minutes, and monitor action items and deliverables to support the Vice President's objectives.
• Given the complexity and demands of the Vice President's schedule, this position requires exceptional organizational skills, accuracy, and efficiency to optimize meeting opportunities and minimize disruptions.
• A high degree of professionalism, confidentiality, tact, and discretion is essential when handling sensitive and confidential information.
• Willingness to travel across all Bronx and Westchester sites.

Skills

Project coordination

Calendar management

Communications

Meeting support

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Montefiore located in New York seeks a Project Associate to provide direct support to the Vice President of the Faculty Practice Group, handling complex calendar management, meeting coordination, and confidential administrative tasks. The role requires a polished presence and the ability to manage multiple projects with precision and discretion.

The position entails preparing materials, distributing minutes, and tracking action items to advance VP objectives.