Project Associate I

Montefiore Hudson Valley Collaborative; Northern, New York (KY, NY); Hybrid; USD 69,000 - 86,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY, seeks a Project Associate to provide direct support to the Vice President of the Faculty Practice Group, handling complex calendar management, screening communications, coordinating executive meetings, and preparing materials.

The role requires exceptional organizational skills, discretion with confidential information, and proficiency in Microsoft Office to draft agendas, record minutes, monitor action items, and ensure deliverables align with the VP's

Qualifications

• Bachelor's degree is required.
• 2 years related work experience required.
• Polished presence.
• Ability to multi-task and manage several projects in parallel, paying attention to detail.
• Superior communication and presentation skills.
• Excellent working knowledge of Microsoft Suite; Office, PowerPoint, Excel, Visio.

Responsibilities

• Provide direct support to the Vice President of the Faculty Practice Group with complex calendar management, communication screening and prioritization, and coordination of executive meetings.
• Prepare and distribute materials, support special projects, and manage executive administrative functions; prepare agendas and materials, record and distribute minutes, and monitor action items and deliverables.

Skills

Polished presence

Multi-tasking

Communication skills

Presentation skills

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Excel

Visio

Job description

Job Details

• City/State: Bronx, New York
• Grant Funded: No
• Department: Office Of Faculty Practice
• Work Shift: Day
• Work Days: MON-FRI
• Scheduled Hours: 8:30 AM-5 PM
• Scheduled Daily Hours: 7.5 HOURS
• Pay Range: $68,556.78-$85,695.98

Job Summary

The Project Associate will provide direct support to the Vice President of the Faculty Practice Group (FPG), providing comprehensive administrative and project support while collaborating across FPG departments. Key responsibilities include complex calendar management, communication screening and prioritization, coordination of executive meetings, preparation and distribution of materials, support of special projects, and management of executive administrative functions. The incumbent will prepare meeting agendas and materials, record and distribute minutes, and monitor action items and deliverables to support the Vice President's objectives. Given the complexity and demands of the Vice President's schedule, this position requires exceptional organizational skills, accuracy, and efficiency to optimize meeting opportunities and minimize disruptions. A high degree of professionalism, confidentiality, tact, and discretion is essential when handling sensitive and confidential information.

Key Responsibilities

• Key responsibilities include complex calendar management, communication screening and prioritization, coordination of executive meetings, preparation and distribution of materials, support of special projects, and management of executive administrative functions.
• The incumbent will prepare meeting agendas and materials, record and distribute minutes, and monitor action items and deliverables to support the Vice President's objectives.

Qualifications

• Bachelor's degree Required
• 2 years related work experience Required
• Polished presence
• Ability to multi-task and manage several projects in parallel, paying attention to detail
• Superior communication and presentation skills
• Excellent working knowledge of Microsoft Suite; Office, PowerPoint, Excel, Visio

Montefiore Medical Center is an equal employment opportunity employer.

Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Missions & Facilities

Since its inception in 1884, Montefiore’s mission has been to heal, to teach, to discover and advance the health of the communities we serve.

Montefiore's state-of-the-art facilities include the internationally-recognized Children’s Hospital at Montefiore and our Notable Centers of Excellence - Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations for primary and specialty care throughout the Bronx and Westchester County, Montefiore is the ideal organization to apply and hone your expertise. An assortment of insurance products and discount programs through Voluntary Benefits. Check out our comprehensive benefits available to you when you join our outstanding team! To heal, to teach, to discover and to advance the health of the communities we serve. To be a premier academic medical center that transforms health and enriches lives.