Executive Admin & Projects Coordinator

City of Santa Fe Springs; Fort Mill (SC); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Santa Fe Springs seeks an experienced administrative professional to provide office, clerical, and technical support for the department director and staff. Under general supervision, you will manage phones, schedule meetings, prepare materials, and handle routine accounting tasks.

Key duties include filing, typing, scanning, maintaining project databases, arranging travel, producing minutes, and supporting permits and NPDES-related work.

Qualifications

• Requires HS diploma or equivalent with secretarial training.
• 3–5 years of administrative/clerical experience.
• EOE — Equal Opportunity Employer.

Responsibilities

• Answers phone calls, schedules meetings and supports visitors.
• Performs filing, typing, copying, scanning and mailing duties.
• Maintains project database and tracks documents in MS4 service area.
• Makes travel arrangements for supervisor and staff as needed.
• Prepares meeting materials, agendas, minutes and distributes them.

Skills

Administrative support

Data entry

Scheduling

Filing

Communication

Typing

Education

High school diploma or equivalent with secretarial training

Tools

MS Office

BOA software

Job description

City of Santa Fe Springs seeks an experienced administrative professional to provide office, clerical, and technical support for the department director and staff. Under general supervision, you will manage phones, schedule meetings, prepare materials, and handle routine accounting tasks.

Key duties include filing, typing, scanning, maintaining project databases, arranging travel, producing minutes, and supporting permits and NPDES-related work.