Administrative Assistant

Lancaster County Government; South Carolina; On-site; USD 30,000 - 42,000; Full time

Job summary

Lancaster County Government is seeking an administrative support professional to perform a variety of general office, clerical, and technical tasks for the department director and professional staff. The role includes phone handling, scheduling, travel arrangements, data entry, and file management.

The position requires a high school diploma or equivalent with vocational or secretarial training and 3–5 years of administrative experience.

Qualifications

• High school diploma or equivalent with secretarial training.
• 3–5 years of administrative and clerical experience or equivalent.
• Experience with multiple software programs for viewing/editing projects.

Responsibilities

• Answer phone calls and schedule meetings; support visitors.
• Carry out filing, typing, copying, scanning and related duties.
• Maintain a detailed database of projects in the MS4 service area.
• Arrange travel for Supervisor and staff when necessary.
• Communicate professionally via phone, email, and in person.
• Support the team to improve organization and efficiency.
• Maintain supplies and place orders as needed.
• Handle department expenses; reconcile with receipts using the BOA software.
• Schedule meetings; prepare agendas, send invites, track responses, and distribute materials.
• Assist in preparing annual reports for SCDHEC; gather data from staff and finalize the report.
• Provide administrative reviews, data entry, mailing, and permit-related tasks such as NPDES coverages.
• Perform other duties as may be necessary.

Skills

Communication skills

Data entry

Organizational skills

Microsoft Office

Education

High school diploma or equivalent

Secretarial training

Tools

BOA software

Job description

Under general supervision, the individual in this position performs a variety of general office, clerical, technical, and related administrative support duties for the department director and professional staff.

• Answers phone calls, schedules meeting and supports visitors
• Carries out administrative duties such as filing, typing, copying, scanning, etc.
• Maintains a detailed database of projects in the MS4 service area
• Makes travel arrangements for Supervisor and staff when necessary
• Exhibits polite and professional communication via phone, email, and in person
• Supports the team by performing tasks related to organization and efficiency
• Maintains supplies and places orders when necessary
• Utilizes various software programs to view, edit and update projects
• Handles department expenses; reconciles accounts with receipts using the BOA software, prepares claims for payment and any related accounting duties
• Schedules meetings; prepares agendas, sends invites, tracks responses, gathers and distributes related meeting materials, takes, prepares and distributes meeting minutes
• Oversee the preparation of the annual report to SCDHEC; gathers data from staff, finalizes report in a timely manner
• Provides assistance to staff by performing administrative reviews, data entry, typing, mailing, and related work applicable to the issuance of permits and National Pollutant Discharge Elimination System (NPDES) coverages.
• Performs other duties as may be necessary

Requires a high school diploma or equivalent with vocational or technical school training in secretarial science and a minimum of three to five years of administrative and clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.