Administrative Support Specialist

JLM HR Consulting, LLC; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

BETAH Associates Inc. seeks an Administrative Support Specialist to provide high-level support to the department C-suite of a Cabinet-level federal agency in downtown Washington, DC.

The role emphasizes confidentiality, discretion, and polished interpersonal skills as you manage executives' calendars, schedule meetings, and greet visitors in the executive office. Collaboration with senior staff is essential to keep operations running smoothly.

Qualifications

• High School Diploma plus 5 years of administrative support experience

Responsibilities

• Provides direct assistance to senior-level officials
• Sits in on regular meetings taking notes and following up on action items
• Assists with planning, coordinating, and making logistical arrangements for meetings
• Establishes and maintains a calendar of deliverables
• Addresses scheduling conflicts and arranges new meetings
• Greets and assists department visitors
• Responsible for the logistics of the executive office meetings: arranging and dispersing meeting materials; agendas, briefing documents, and other materials
• Deliver and pick up documents/folders at other offices within the office complex
• Provides regular communications to management on project status
• Other administrative duties, as assigned

Skills

Multitasking

Self-starter

Team player

Attention to detail

Written communication

Verbal communication

Proofreading

Budgeting

Spreadsheets

MS Office

Education

High School Diploma

Tools

MS Office

Job description

Our esteemed client, BETAH Associates Inc., a professional services firm supporting various government agencies and beyond. They are currently seeking an Administrative Support Specialist to provide administrative support to the departmental C-suite of a Cabinet-level federal agency in downtown Washington, DC. This individual will possess the highest level of interpersonal skills, high level of confidentiality and discretion. The position requires the individual to interface with high level government personnel, managing multiple calendars for executives: scheduling and arranging the logistics of meetings. This position also is responsible for greeting visitors for the executive office.

MINIMUM JOB QUALIFICATIONS

• Ability to manage multiple tasks effectively.
• Ability to work independently, as a self-starter, and within short timeframes.
• Ability to work as part of a team.
• Attention to detail including deadlines and quality control.
• Strong written and verbal communication skills to include proofreading and editing proficiency. Ability to develop budgets and spreadsheets.
• Good computer skills in a Windows environment (MS Office - Word, Excel).

Education and Experience

High School Diploma plus 5 years of administrative support experience

JOB RESPONSIBILITIES:

• Provides direct assistance to senior-level officials
• Sits in on regular meetings taking notes and following up on action items
• Assists with planning, coordinating, and making logistical arrangements for meetings
• Establishes and maintains a calendar of deliverables
• Addresses scheduling conflicts and arranges new meetings
• Greets and assists department visitors
• Responsible for the logistics of the executive office meetings: arranging and dispersing meeting materials; agendas, briefing documents, and other materials
• Deliver and pick up documents/folders at other offices within the office complex
• Provides regular communications to management on project status
• Other administrative duties, as assigned