Executive Admin Partner to Department Chair

University of Minnesota; Saint Paul (MN); On-site; USD 76,000 - 79,000; Full time

Benefits offered by this job

Competitive wages and benefits

Paid holidays and generous time off

Professional development opportunities

Job summary

University of Minnesota in Saint Paul, MN seeks an experienced administrative operations professional to support the Department Chair and lead executive logistics. You will manage calendars, prepare briefing materials, draft correspondence, and oversee governance and faculty affairs operations on a 100% on-site basis.

The role requires a BA/BS with 2+ years of admin or 6+ years total experience, strong MS Office and Google Workspace skills, and the ability to handle confidential information with

Qualifications

• BA/BS degree with 2+ years of progressive admin/exec support or 6+ years total experience.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Experience scheduling complex executive calendars with competing priorities.
• Ability to handle highly confidential HR, financial, and governance data.
• Strong written and verbal communication, editing, and proofreading skills.
• Ability to work independently and solve problems with minimal supervision.

Responsibilities

• Support Department Chair as executive partner, summarizing institutional knowledge and coordinating stakeholders.
• Direct calendar and time allocation, prioritizing meetings and travel prep for the Chair.
• Prepare pre-meeting briefing materials and manage travel logistics.
• Draft and manage high-level executive correspondence and reports.
• Coordinate governance meetings, elections, and tracking of action items.

Skills

Microsoft Office

Google Workspace

Executive calendar management

Confidential data handling

Executive communication

Independent problem-solving

Education

BA/BS degree + 2+ years admin/exec support OR 6+ years total

Tools

EFS / Enterprise Financial Systems

PeopleSoft

Chrome River/Forma

Epic

Mazevo

Job description

University of Minnesota in Saint Paul, MN seeks an experienced administrative operations professional to support the Department Chair and lead executive logistics. You will manage calendars, prepare briefing materials, draft correspondence, and oversee governance and faculty affairs operations on a 100% on-site basis.

The role requires a BA/BS with 2+ years of admin or 6+ years total experience, strong MS Office and Google Workspace skills, and the ability to handle confidential information with