Executive Admin Associate – Leadership & Governance

University of Minnesota; Minneapolis (MN); On-site; USD 76,000 - 79,000; Full time

Benefits offered by this job

Tuition benefit program

Paid holidays and generous time off

Healthcare and dependent care flexible

Employee wellbeing program

Job summary

University of Minnesota seeks an experienced administrative professional to partner with the Department Chair, coordinating calendar, communications, travel, and executive-level materials. This role oversees governance processes, elections, and faculty affairs, ensuring discretion and seamless operations within the department and medical school ecosystem.

On-site, 100% appointment, with a strong emphasis on confidentiality, professionalism, and collaborative leadership across multiple university

Qualifications

• Education & experience: BA/BS and at least two years of admin/operations experience or six years total with related education.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Demonstrated experience in scheduling complex calendars with competing priorities.
• Experience handling highly confidential data with discretion and integrity.
• Excellent written and verbal communication; professional drafting and editing of governance materials.
• Independent problem-solving ability and ability to work under general supervision.

Responsibilities

• Serve as the executive and operational partner to the Department Chair.
• Manage the Chair's calendar, travel prep buffers, and high-priority executive meetings.
• Coordinate travel itineraries, briefing materials, and pre-meeting packages.
• Draft and manage high-level executive correspondence, reports, and presentations.
• Coordinate governance processes, elections, and documentation; track action items.

Skills

Office proficiency

Calendar management

Confidential data handling

Executive communication

Independent problem-solving

Written skills

Education

BA/BS degree

6+ years related experience or combination

Tools

PeopleSoft

Chrome River/Forma

QGenda

Epic

Mazevo

Job description

University of Minnesota seeks an experienced administrative professional to partner with the Department Chair, coordinating calendar, communications, travel, and executive-level materials. This role oversees governance processes, elections, and faculty affairs, ensuring discretion and seamless operations within the department and medical school ecosystem.

On-site, 100% appointment, with a strong emphasis on confidentiality, professionalism, and collaborative leadership across multiple university