Senior Executive Project & Department Coordinator

Be The Match in; Minneapolis (MN); On-site; USD 60,000 - 90,000; Full time

Job summary

Be The Match in Minneapolis seeks a Senior Department Coordinator to provide executive-level administrative, project, and operational support to the department and senior leaders, including complex calendar management, travel planning, expense processing, and board/deck preparation.

The role also coordinates department projects, drafts policies, maintains SharePoint, tracks milestones and risks, supports conference logistics, and ensures smooth stakeholder communication across internal teams.

Qualifications

• Executive administrative support practices, including calendar management, travel booking, and expense reporting.
• Project coordination with milestone tracking, risk/issue management, and status reporting.
• Stakeholder management and communications in an internal-facing environment.
• Conference/event administration fundamentals (venue, catering, logistics, vendor coordination).
• Controlled document lifecycle practices (create, maintain, retire).

Responsibilities

• Provide high-level administrative and operational support for multiple senior leaders.
• Manage VP calendars, travel, meetings, and materials.
• Prepare leadership-ready materials and presentations.
• Support department projects, milestones, and risk tracking.
• Coordinate conferences and events end-to-end.
• Maintain department documents and SharePoint space.

Skills

Executive support

Calendar management

Project coordination

Stakeholder management

Conference/event coordination

Document lifecycle

Education

Associate's degree

Job description

Be The Match in Minneapolis seeks a Senior Department Coordinator to provide executive-level administrative, project, and operational support to the department and senior leaders, including complex calendar management, travel planning, expense processing, and board/deck preparation.

The role also coordinates department projects, drafts policies, maintains SharePoint, tracks milestones and risks, supports conference logistics, and ensures smooth stakeholder communication across internal teams.