Executive Admin Partner for Sales & Marketing

Walbridge; Detroit (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

Walbridge in Detroit is seeking an Administrative Assistant to support the Sales and Marketing team by managing complex calendars, coordinating domestic and international travel, and handling day-to-day operations.

The role includes event planning, preparing materials, drafting communications, and maintaining organized files while partnering with executives and internal stakeholders in a fast-paced corporate setting.

Qualifications

• Minimum of 3 years of experience as an administrative assistant or in a similar role.
• Experience coordinating complex domestic and international travel and managing executive calendars.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Experience with event planning and communications.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Calendar Management: Manage complex, frequently changing calendars for three executives.
• Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
• Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics.
• Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, visas, and documents.
• Travel Itineraries: Prepare detailed travel itineraries with confirmations and contacts.
• Travel Monitoring: Monitor travel schedules and resolve changes or disruptions.
• Expense Tracking: Track travel expenses and assist with reporting and reimbursements.
• Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
• Event & Communications Support: Plan and coordinate internal and external events.
• File Management: Maintain organized filing systems.
• Project Support: Assist with special projects and ad hoc tasks.

Skills

Calendar management

Travel coordination

Meeting coordination

Document prep & editing

Expense tracking

Event planning

Communication skills

Discretion & confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Walbridge in Detroit is seeking an Administrative Assistant to support the Sales and Marketing team by managing complex calendars, coordinating domestic and international travel, and handling day-to-day operations.

The role includes event planning, preparing materials, drafting communications, and maintaining organized files while partnering with executives and internal stakeholders in a fast-paced corporate setting.