Executive Support Lead — Global Travel & Events

Harper Associates; Detroit (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Harper Associates in Detroit, MI is seeking an Executive Lead Support for Sales and Marketing to manage complex calendars, coordinate domestic and international travel, and provide day-to-day operational support for two SVPs and one VP.

You will lead event planning, draft communications, and collaborate with internal stakeholders to balance competing priorities in a fast-paced corporate environment, requiring discretion and strong organizational skills.

Qualifications

• Minimum 5 years of experience as an Executive/Admin Assistant or in a similar role.
• Proven experience coordinating complex domestic and international travel and managing executive calendars.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
• Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
• Strong organizational skills with exceptional attention to detail.
• Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Responsibilities

• Calendar Management: Manage complex, frequently changing calendars for one or more executives.
• Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
• Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.
• Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.
• Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.
• Travel Monitoring: Monitor travel schedules for changes or disruptions and proactively resolve issues.
• Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
• Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
• File Management: Maintain organized digital and physical filing systems.
• Project Support: Assist with special projects, event planning, and ad hoc administrative tasks.

Skills

Calendar management

Meeting coordination

Travel coordination

Travel itineraries

Expense tracking

Document support

File management

Project support

Microsoft Office

Outlook

Excel

PowerPoint

Strong communication

Attention to detail

Discretion

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Harper Associates in Detroit, MI is seeking an Executive Lead Support for Sales and Marketing to manage complex calendars, coordinate domestic and international travel, and provide day-to-day operational support for two SVPs and one VP.

You will lead event planning, draft communications, and collaborate with internal stakeholders to balance competing priorities in a fast-paced corporate environment, requiring discretion and strong organizational skills.