Executive Admin Partner - Finance & Projects

CCV; Peoria (AZ); On-site; USD 70,000 - 90,000; Full time

Job summary

CCV is recruiting a Sr. Administrative Assistant to serve as a trusted partner to the Finance Director, providing executive-level support, coordinating calendars, meetings, and cross-functional initiatives within the Finance Team.

You will manage documents, prepare reports, assist with budgeting cycles, and help ensure confidential handling of information. You will collaborate with ministry leaders and other departments to drive operational excellence, support process improvements, and

Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, Operations, or related field.
• Experience supporting senior executives, directors, or organizational leaders.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Teams.
• Exceptional organizational skills.
• Experience in preparing financial reports.

Responsibilities

• Provide high-level administrative and operational support to the Finance Director.
• Manage calendars, meeting coordination, and departmental scheduling.
• Prepare agendas, reports, meeting materials, and follow-up action items.
• Serve as a trusted extension of the Finance Director by handling communications and requests professionally and confidentially.
• Coordinate departmental projects and strategic initiatives from planning through execution.
• Track milestones, deliverables, and accountability across finance functions.
• Prepare project updates and status reports for Finance Leadership.
• Support annual budgeting and planning processes through coordination of information and timelines.
• Maintain meeting records, action items, and supporting documentation.
• Support management of finance-related contracts, agreements, and vendor relationships.
• Handle sensitive information with discretion and confidentiality.

Skills

Executive support

Organizational skills

Communication

Discretion

Problem solving

Leadership

Education

Bachelor’s degree in business administration, Finance, Accounting, Operations

Tools

Excel

Outlook

Teams

MS Office Suite

Job description

CCV is recruiting a Sr. Administrative Assistant to serve as a trusted partner to the Finance Director, providing executive-level support, coordinating calendars, meetings, and cross-functional initiatives within the Finance Team.

You will manage documents, prepare reports, assist with budgeting cycles, and help ensure confidential handling of information. You will collaborate with ministry leaders and other departments to drive operational excellence, support process improvements, and