Executive Finance Admin & Projects Lead

Christ's Church of the Valley; Peoria (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Christ's Church of the Valley in Peoria, AZ seeks a Sr. Administrative Assistant to the Finance Director for executive-level support, coordination of the Finance Department, and cross-functional initiatives.

You will manage calendars, prep agendas, and maintain confidential records to enable strategic decision-making. The role requires experience with supporting senior executives, advanced MS Office skills, and a proactive, highly organized approach to complex administrative duties in a

Qualifications

• A deeply rooted follower of Jesus Christ with a strong commitment to CCV’s mission, values, and theology.
• Demonstrates exceptional integrity, professionalism, and trustworthiness.
• Exhibits strong interpersonal skills and emotional intelligence.
• Highly organized, proactive, and solutions oriented.
• Demonstrates servant leadership and commitment to teamwork.
• Maintains composure and effectiveness while balancing multiple priorities and deadlines.
• Able to build trusted relationships across all levels of the organization.
• Bachelor’s degree in business administration, Finance, Accounting, Operations, or related field.
• Experience supporting senior executives, directors, or organizational leaders.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Teams.
• Exceptional organizational skills.
• Experience in preparing financial reports.

Responsibilities

• Provide high-level administrative and operational support to the Finance Director.
• Manage calendars, meeting coordination, and departmental scheduling.
• Prepare agendas, reports, meeting materials, and follow-up action items.
• Serve as a trusted extension of the Finance Director by handling communications and requests professionally and confidentially.
• Serve as the primary coordination point for Finance Department communications.
• Support planning and execution of department meetings, training, and team building.
• Maintain department documentation, policies, procedures, and operational records.
• Support consistency and follow-through departmental commitments and priorities.
• Coordinate departmental projects and strategic initiatives from planning through execution.
• Track milestones, deliverables, and accountability across finance functions.
• Prepare project updates and status reports for Finance Leadership.
• Support financial analysis and leadership decision-making.
• Track department performance metrics and key operational indicators.
• Support annual budgeting and planning processes through coordination of information and timelines.
• Maintain meeting records, action items, and supporting documentation.
• Support management of finance-related contracts, agreements, and vendor relationships.
• Maintain organized records for financial and operational agreements.
• Coordinate document collection, approvals, renewals, and compliance requirements.
• Develop and maintain systems that improve communication, organization, and accountability.
• Document departmental workflows, procedures, and best practices.
• Handle sensitive financial, personnel, legal, and organizational information with discretion and confidentiality.
• Exercise sound judgment when working with Executive Leadership, staff, vendors, and external partners.
• Ensure compliance with organizational policies and procedures regarding confidential information.

Skills

Organized

Integrity

Interpersonal skills

Servant leadership

Time management

Education

Bachelor’s degree in business administration, Finance, Accounting, Operations, or related field

Tools

Microsoft Excel

Outlook

Microsoft Teams

Job description

Christ's Church of the Valley in Peoria, AZ seeks a Sr. Administrative Assistant to the Finance Director for executive-level support, coordination of the Finance Department, and cross-functional initiatives.

You will manage calendars, prep agendas, and maintain confidential records to enable strategic decision-making. The role requires experience with supporting senior executives, advanced MS Office skills, and a proactive, highly organized approach to complex administrative duties in a