Administrative Assistant I

DHL Supply Chain; Lebanon (Lebanon County); On-site; Confidential; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO program including paid holidays

401(k) with generous company match

Tuition reimbursement program

Job summary

A leading logistics company in Lebanon, PA is seeking an Entry Level Administrative Assistant to manage payroll and billing tasks. This role requires proficiency in Microsoft applications and a bilingual skill in English and Spanish is highly preferred. Join this dynamic team that offers excellent benefits, including health coverage and 401(k) matching.

Qualifications

• Minimum of 3 years of experience in relevant administrative roles.
• 2 years of experience with accounts receivable and payable preferred.
• Experience in a fast-paced environment is beneficial.

Responsibilities

• Manage accounts payable and receivable processes.
• Provide administrative support to the General Manager.
• Maintain filing systems and manage schedules.

Skills

Bilingual (English and Spanish)

Microsoft applications

Warehouse Management Systems (WMS)

Strong communication skills

Attention to detail

Education

High School Diploma or Equivalent

Tools

Excel

Word

Email systems

Job description

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DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Payroll, billing, general administrative tasks.

Position: 1st Shift Administrative Assistant I

Shift: 7:00am – 5:00pm, Monday-Friday

Pay: $55,000/yr

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Bilingual (English and Spanish)
• 3 years minimum experience in Microsoft applications, Excel, Outlook, Word, and Payroll experience
• Previous experience with Warehouse Management Systems (WMS), Oracle, Kronos, and/or SmartTime
• Very organized, great attention to detail, and team player
• Strong communication skills verbally and via email

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages include:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Role Purpose:

Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Key Accountabilities:

• Manage the accounts payable and receivable process. Obtain purchase orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Use judgment and initiative to determine the approach or action to take in non-routine situations.
• Screen telephone calls and visitors, provide information to callers, and forward items as appropriate. Perform a broad range of administrative details of highly confidential nature, requiring initiative and judgment.
• Prepare a variety of confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
• Maintain filing system, supervise supervisor’s files as needed.
• Maintain manager’s calendar, schedule meetings and appointments. Arrange travel and hotel accommodations; compile and submit expense reports.
• Open and review mail directed to management staff. Compose responses to routine inquiries and delegate as appropriate.
• Coordinate high level meetings with associates, business unit-wide meetings, and customer meetings.
• Serve as central communication point for associates on human resources and associate relations items.
• Delegate work to clerical staff as needed and follow up on delegated tasks.
• Operate office equipment including fax, copiers, printers, and binding machines.

Required Education and Experience:

• High School Diploma or Equivalent
• Two years using MS Excel, MS Word and an email system
• Three years related experience, preferred
• Two years experience with accounts receivable and accounts payable, preferred

Our organization is an equal opportunity employer.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Transportation, Logistics, Supply Chain and Storage

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