Administrative Assistant I — Proactive Operations Support

supply-chain; Mount Carmel Township (PA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

PTO and holidays

401(k) with company match

Tuition reimbursement

Career advancement opportunities

Great Place to Work certification in U

Job summary

DHL Supply Chain in Pennsylvania seeks an Administrative Assistant I to support site leadership, manage daily administrative tasks, and ensure efficient operations. The role requires confidentiality, accuracy, and professional communication.

You will handle accounts payable/receivable, payroll basics, calendar management, travel arrangements, and preparation of reports while coordinating with multiple departments.

Qualifications

• High School Diploma or Equivalent.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience, preferred.
• Two years experience with accounts receivable and accounts payable, preferred.

Responsibilities

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices.
• Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data.

Skills

Business acumen

Leadership anticipation

Prioritization

Discretion

Deadline management

Critical thinking

Relationship-building

Customer service

Adaptability

Problem solving

Communication skills

Initiative

Collaboration

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain in Pennsylvania seeks an Administrative Assistant I to support site leadership, manage daily administrative tasks, and ensure efficient operations. The role requires confidentiality, accuracy, and professional communication.

You will handle accounts payable/receivable, payroll basics, calendar management, travel arrangements, and preparation of reports while coordinating with multiple departments.