Executive Admin & Operations Support

DHL Supply Chain; Bethlehem (Northampton County); On-site; Confidential; Full time

Benefits offered by this job

Medical, dental, vision coverage

PTO and holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is seeking an Administrative Assistant I to support the General Manager and site operations. The role focuses on administrative efficiency, billing, payroll, and confidential records, ensuring accurate and timely processes.

The ideal candidate will have strong MS Excel/Word skills, prior accounts receivable/payable experience, and the ability to manage multiple tasks with discretion in a fast-paced environment.

Qualifications

• High School Diploma or Equivalent.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience, preferred.
• Two years experience with accounts receivable and accounts payable, preferred.

Responsibilities

• Manage accounts payable and receivable processes; obtain POs, validate invoices, and resolve discrepancies.
• Process weekly payroll; reconcile issues.
• Support month-end close and prepare financial/administrative reports.
• Type and polish correspondence and reports; edit as needed for grammar and clarity.
• Coordinate calendar, travel, and expense reporting for management.
• Screen calls and visitors; handle confidential information with discretion.
• Prepare confidential, recurring reports and presentations; produce high-quality documents.
• Maintain filing systems and supervisor files; ensure compliance with policies.

Skills

MS Excel

MS Word

Email system

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain is seeking an Administrative Assistant I to support the General Manager and site operations. The role focuses on administrative efficiency, billing, payroll, and confidential records, ensuring accurate and timely processes.

The ideal candidate will have strong MS Excel/Word skills, prior accounts receivable/payable experience, and the ability to manage multiple tasks with discretion in a fast-paced environment.