Executive Admin & Operations Partner for Senior Leaders

The National Football League; New York (NY); On-site; USD 39,778 - 56,653; Full time

Job summary

The National Football League seeks an Administrative Assistant (External Agency Staff) in New York to support three Senior Vice Presidents with daily administrative and core operational duties. This onsite role focuses on helping leaders stay organized and productive in a fast‑paced environment.

You will handle calendars, travel, expenses, invoices, and contract routing via DocuSign, while drafting correspondence and maintaining materials.

Qualifications

• Experience supporting one or more senior leaders or C‑suite stakeholders in an administrative capacity.
• Experience managing complex calendars, travel, meetings, and expense reporting.
• Exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.
• Ability to prioritize competing requests and maintain confidentiality in a fast‑paced environment.

Responsibilities

• Coordinate and schedule meetings and conference calls.
• Create and distribute agendas; prepare meeting materials.
• Answer and route telephone calls and incoming mail; manage travel schedules and expenses.
• Process invoices and set up vendors in financial systems; manage P‑Card transactions.
• Create templated agreements and route contracts via DocuSign and related systems.
• Handle staffing and credential needs for events and meetings; draft correspondence to partners, clubs, vendors, and fans.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Discretion

Education

Bachelor’s degree

Tools

DocuSign

Job description

The National Football League seeks an Administrative Assistant (External Agency Staff) in New York to support three Senior Vice Presidents with daily administrative and core operational duties. This onsite role focuses on helping leaders stay organized and productive in a fast‑paced environment.

You will handle calendars, travel, expenses, invoices, and contract routing via DocuSign, while drafting correspondence and maintaining materials.