Administrative Assistant (External Agency Staff)

The National Football League; New York (NY); On-site; USD 39,778 - 56,653; Full time

Job summary

The National Football League seeks an Administrative Assistant (External Agency Staff) in New York to support three Senior Vice Presidents with daily administrative and core operational duties. This onsite role focuses on helping leaders stay organized and productive in a fast‑paced environment.

You will handle calendars, travel, expenses, invoices, and contract routing via DocuSign, while drafting correspondence and maintaining materials.

Qualifications

• Experience supporting one or more senior leaders or C‑suite stakeholders in an administrative capacity.
• Experience managing complex calendars, travel, meetings, and expense reporting.
• Exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.
• Ability to prioritize competing requests and maintain confidentiality in a fast‑paced environment.

Responsibilities

• Coordinate and schedule meetings and conference calls.
• Create and distribute agendas; prepare meeting materials.
• Answer and route telephone calls and incoming mail; manage travel schedules and expenses.
• Process invoices and set up vendors in financial systems; manage P‑Card transactions.
• Create templated agreements and route contracts via DocuSign and related systems.
• Handle staffing and credential needs for events and meetings; draft correspondence to partners, clubs, vendors, and fans.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Discretion

Education

Bachelor’s degree

Tools

DocuSign

Job description

Administrative Assistant (External Agency Staff)

New York

Summary / Objective

This role will support the NFL’s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders.

General Administrative Support

• Coordinate and schedule meetings and conference calls
• Create and distribute agendas
• Answer and route telephone calls and incoming mail
• Arrange and manage travel schedules and travel expenses
• Track and process P-Card transactions and expenses
• Prepare meeting materials and presentations
• Create templates for letters and memos
• Track and maintain department inventory and materials

Operations Support

• Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
• Creating templated agreements and routing contracts through Docusign and other systems
• Processing staffing and credential needs for events and meetings
• Write and issue correspondence to key partners, NFL clubs, vendors, and fans.

Required Qualifications

• Prior experience supporting one or more senior leaders, executives, or C‑suite stakeholders in an administrative or executive assistant capacity.
• Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting.
• Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.
• Ability to prioritize competing requests and maintain confidentiality in a fast‑paced environment.

Preferred Qualifications

• Degree from a Four‑Year College or University.
• Experience supporting multiple executives simultaneously.
• Experience coordinating across multiple departments and stakeholders.
• Experience within sports, media, entertainment, or a similarly fast‑paced corporate environment.

Terms / Expected Hours of Work

This job posting is for a position with one of the NFL’s third‑party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third‑party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment.

Salary / Pay Range

35 - 35 USD

Benefits Information

To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITS

At the NFL, in‑person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.

NO RELOCATION ASSISTANCE WILL BE PROVIDED.

The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.