Executive Admin & Operations Lead

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The UCLA Lake Arrowhead Lodge seeks an Executive Office Coordinator to act as the administrative backbone for the executive leadership team. You will manage complex schedules, coordinate high-priority meetings, and facilitate cross-departmental communication with professionalism and discretion.

Responsibilities include handling confidential information, driving administrative efficiency, and serving as the main ambassador for the executive team across departments, with an emphasis on teamwork

Qualifications

• Bachelor's Degree in a related field (Required) or combination of education and equivalent experience.
• Experience coordinating high-volume schedules, meetings, and travel arrangements.
• Strong written and verbal communication skills with professional discretion.
• Ability to maintain confidentiality of sensitive information and handle complex tasks.

Responsibilities

• Manage complex schedules and calendar for executive leadership.
• Coordinate high-priority meetings and cross-departmental communications.
• Facilitate administrative processes to improve efficiency across departments.
• Handle confidential information with strict discretion and professionalism.

Skills

Microsoft Office Suite

Confidentiality

Calendar management

Executive support

Cross-department communication

Project coordination

Interpersonal skills

Written communication

Team collaboration

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

The UCLA Lake Arrowhead Lodge seeks an Executive Office Coordinator to act as the administrative backbone for the executive leadership team. You will manage complex schedules, coordinate high-priority meetings, and facilitate cross-departmental communication with professionalism and discretion.

Responsibilities include handling confidential information, driving administrative efficiency, and serving as the main ambassador for the executive team across departments, with an emphasis on teamwork