Executive Admin & Operations Coordinator (On-site/Hybrid)

PlanIT Group, LLC; Eagan (MN); On-site; USD 40,000 - 56,000; Full time

Job summary

PlanIT Group, LLC in Eagan, MN seeks an Administrative Assistant on-site with potential telework. You will support executives and teams, prepare reports, schedules, and travel arrangements, and handle confidential information with discretion.

The role requires 3–7 years of relevant experience, a degree or equivalent, excellent written and verbal communication, and strong Excel and data-management skills. You will coordinate audit processes, maintain task boards, and assist with facilities and

Qualifications

• 3–7 years of relevant experience.
• Bachelor's degree (or four additional years of related experience in lieu of a degree).
• Excellent written and verbal communication skills.

Responsibilities

• Track and manage team tasks to ensure timely submissions.
• Manage team task board, add lanes and assign tasks as needed.
• Prepare reports, memos, letters, and other documentation; use word processing apps.
• Schedule meetings and coordinate travel and events.
• Handle confidential information with discretion.
• Coordinate audits and follow up with auditors and SMEs on timelines.
• Maintain employee and contractor contact records; manage data in Excel.
• Coordinate facilities requests and equipment/supply orders.
• Attend meetings, take notes, and summarize action items.

Skills

Excel data pivot

Communication

Meeting notes

Education

Bachelor's degree or higher

Tools

Power Apps

Task automation tools

Job description

PlanIT Group, LLC in Eagan, MN seeks an Administrative Assistant on-site with potential telework. You will support executives and teams, prepare reports, schedules, and travel arrangements, and handle confidential information with discretion.

The role requires 3–7 years of relevant experience, a degree or equivalent, excellent written and verbal communication, and strong Excel and data-management skills. You will coordinate audit processes, maintain task boards, and assist with facilities and