Administrative Assistant

PlanIT Group, LLC; Eagan (MN); On-site; USD 40,000 - 56,000; Full time

Job summary

PlanIT Group, LLC in Eagan, MN seeks an Administrative Assistant on-site with potential telework. You will support executives and teams, prepare reports, schedules, and travel arrangements, and handle confidential information with discretion.

The role requires 3–7 years of relevant experience, a degree or equivalent, excellent written and verbal communication, and strong Excel and data-management skills. You will coordinate audit processes, maintain task boards, and assist with facilities and

Qualifications

• 3–7 years of relevant experience.
• Bachelor's degree (or four additional years of related experience in lieu of a degree).
• Excellent written and verbal communication skills.

Responsibilities

• Track and manage team tasks to ensure timely submissions.
• Manage team task board, add lanes and assign tasks as needed.
• Prepare reports, memos, letters, and other documentation; use word processing apps.
• Schedule meetings and coordinate travel and events.
• Handle confidential information with discretion.
• Coordinate audits and follow up with auditors and SMEs on timelines.
• Maintain employee and contractor contact records; manage data in Excel.
• Coordinate facilities requests and equipment/supply orders.
• Attend meetings, take notes, and summarize action items.

Skills

Excel data pivot

Communication

Meeting notes

Education

Bachelor's degree or higher

Tools

Power Apps

Task automation tools

Job description

Administrative Assistant - on-site Eagan MN. Possibility for some Telework

Summary

Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills. Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors.

Description

• Tracks completion of tasks assigned to team members to ensure timely and accurate submission.
• Manage team task board, adding lanes and assigning tasks as needed
• Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.
• Schedules meetings and changes appointments as warranted or requested.
• Performs routine administrative and facilities support activities
• Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
• Ability to combine, organize, and clean data in Excel
• Strong communication skills
• Exceptional writing skills
• Compose communications to teams of software developers, managers, and contractors
• Attend meetings and take notes on task assignments, summarize meetings
• Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
• Manage cube assignments, equipment orders, supply orders
• Submit service requests for facility issues
• Collect e-documents and digital signatures, archive employee e-documents
• Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.

Preferred

• Ability to pivot data in Excel
• Ability to use task automation tools
• Basic Power Apps skills

Additional Skills/Experience

• A minimum of 3-7 years' relevant experience.
• A degree from an accredited College/University. If the individual does not have a degree then four additional years of related experience is required.
• Excellent communication skills.

Additional Provisions

• Pass both a client mandated clearance process to include drug screening, criminal history check and credit check.
• All candidates must be a US Citizen or US Permanent Resident
• Candidate must have lived in the US for the past 5 years.
• Cannot have more than 6 months travel outside the United States within the last five years. Military Service excluded. (Exception does not include military family members.)