Executive Admin & Operations Coordinator (Facilities)

UC San Diego Health; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego Health's FPDC division is seeking an Office Administrator to provide high-level administrative and operational support to the Senior Director. The role spans calendar management, communications, events, and cross-functional coordination across campuses.

You will streamline processes, support budgets and reporting, assist with onboarding, and serve as a liaison to HR, Payroll, Finance, IT, and other departments. Excellent organization and discretion are essential.

Qualifications

• Seven years of related experience in senior-level administration.
• Bachelor’s degree or related field with knowledge of corporate processes.
• Proficiency in Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
• Excellent calendaring and high discretion.
• Ability to manage multiple priorities with professionalism.

Responsibilities

• Manage complex calendars, meeting coordination, travel for the Senior Director.
• Draft, edit and distribute divisional communications, reports, and presentations.
• Coordinate division events, leadership meetings, retreats, and functions.
• Improve administrative processes and workflows for division-wide efficiency.
• Support reporting, dashboards, performance metrics, and operational tracking.
• Coordinate budget tracking and financial documentation.
• Oversee onboarding/offboarding and HR-related scheduling.
• Liaise with HR, Payroll, Finance, IT, and other Health System departments.
• Maintain SharePoint sites and electronic filing systems.

Skills

Strong communication skills

Discretion and confidentiality

Multi-tasking

Problem-solving

Collaboration

Education

Bachelor's degree in related area

Tools

Outlook

Teams

SharePoint

Word

PowerPoint

Excel

Job description

UC San Diego Health's FPDC division is seeking an Office Administrator to provide high-level administrative and operational support to the Senior Director. The role spans calendar management, communications, events, and cross-functional coordination across campuses.

You will streamline processes, support budgets and reporting, assist with onboarding, and serve as a liaison to HR, Payroll, Finance, IT, and other departments. Excellent organization and discretion are essential.