Executive Facilities Administrator

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

University of California - San Diego Medical Centers seeks an Office Administrator to support the FPDC Division. You will manage complex calendars, drafts communications, coordinates events, and streamline processes. This role requires discretion, organization, and the ability to juggle competing priorities.

The position supports senior leadership, coordinates divisions with HR, Finance, IT, and campus partners, and helps maintain governance and workflow across the health system.

Qualifications

• Seven (7) years of related experience or a Bachelor’s degree plus three (3) years in a related role.
• Proficiency with Outlook, Teams, SharePoint, Word, PowerPoint, and Excel.
• Experience supporting senior leaders in large, complex environments.

Responsibilities

• Coordinate executive calendars, meeting coordination, travel arrangements for senior leadership.
• Draft and distribute divisional communications, presentations, and reports.
• Support division events, leadership meetings, retreats, and special functions.
• Improve administrative processes and divisional operational efficiency.
• Assist with budgeting, financial documentation, and resource planning.
• Coordinate onboarding, interviews, and personnel logistics.
• Maintain SharePoint sites, Teams channels, and electronic filing systems.

Skills

Outlook

Microsoft Teams

SharePoint

Word

PowerPoint

Excel

Multi-tasking

Discretion & confidentiality

Communication

Education

Bachelor's degree in related area

Tools

SharePoint

Job description

University of California - San Diego Medical Centers seeks an Office Administrator to support the FPDC Division. You will manage complex calendars, drafts communications, coordinates events, and streamline processes. This role requires discretion, organization, and the ability to juggle competing priorities.

The position supports senior leadership, coordinates divisions with HR, Finance, IT, and campus partners, and helps maintain governance and workflow across the health system.