Executive Administrative Lead, FPDC Division

UC San Diego; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego Health is seeking an Office Administrator to support the Senior Director of FPDC and advance division operations in a fast-paced environment. The role includes calendar management, communications, event coordination, and cross-functional process improvements.

The ideal candidate will have seven years of related experience or a related bachelor's plus three years, with proficiency in Outlook, Teams, SharePoint, Word, PowerPoint, and Excel.

Qualifications

• Seven years of related experience or a Bachelor's degree in related area plus three years of related experience/training.
• Full proficiency in Outlook, Teams, SharePoint, Word, PowerPoint, and Excel; learning new tools as needed.
• Familiarity with the organization's processes, protocols and procedures.
• Calendaring and managing multi-organizational meetings.
• Strong knowledge of common computer programs used in the division.
• Solid analytical and problem-solving skills.
• Political acumen and sensitivities within all levels of the organization.
• Strong service orientation and communication skills.
• Ability to multi-task with demanding timeframes and maintain confidentiality.

Responsibilities

• Executive & Administrative Support: manage complex calendars, travel, and communications.
• Operations & Business Support: improve processes, support reporting, dashboards, and project coordination.
• Financial & Resource Support: oversee requisitions, PO maintenance, and budget tracking.
• Human Resources & Personnel Support: coordinate onboarding, interviews, and personnel documentation.
• Division Operations: liaise with HR, Finance, IT, and other departments; maintain filing systems and policies.

Skills

Executive support

Administrative coordination

Calendar management

Communication

Confidentiality

Multi-tasking

Analytical skills

Education

Bachelor's degree in related area

Tools

Outlook

Teams

SharePoint

Word

PowerPoint

Excel

Job description

UC San Diego Health is seeking an Office Administrator to support the Senior Director of FPDC and advance division operations in a fast-paced environment. The role includes calendar management, communications, event coordination, and cross-functional process improvements.

The ideal candidate will have seven years of related experience or a related bachelor's plus three years, with proficiency in Outlook, Teams, SharePoint, Word, PowerPoint, and Excel.