Dynamic Administrative Coordinator for Operations & Scheduling

simera-talent; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera seeks an organized Administrative Coordinator in San Francisco to oversee administrative activities and coordinate daily operations across teams. The role focuses on detailed documentation, multi-tasking, and ensuring efficient internal processes.

The ideal candidate will manage calendars, prepare reports, handle invoices, and support onboarding while maintaining confidentiality and adapting to changing priorities. Strong communication is essential.

Qualifications

• Experience coordinating schedules and administrative processes.
• Strong written and verbal communication in English.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with calendars, spreadsheets, and documents.
• Maintain accurate records and confidential information.
• Proactive, independent worker who can collaborate remotely.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route them appropriately.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests as needed.
• Maintain confidential information and ensure proper documentation.
• Identify process gaps and suggest improvements to increase efficiency.
• Support managers and team members with operational needs.

Skills

Communication skills

Organization

Time management

Multitasking

Attention to detail

Google Workspace / MS Office

Document management

Confidentiality

Remote collaboration

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Simera seeks an organized Administrative Coordinator in San Francisco to oversee administrative activities and coordinate daily operations across teams. The role focuses on detailed documentation, multi-tasking, and ensuring efficient internal processes.

The ideal candidate will manage calendars, prepare reports, handle invoices, and support onboarding while maintaining confidentiality and adapting to changing priorities. Strong communication is essential.