Proactive Administrative & Operations Coordinator

simera-talent; San Francisco (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Simera-talent is seeking an Administrative Coordinator in San Francisco to oversee daily administrative activities, coordinate information across teams, and support business operations. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendars, meetings, reports, and documentation, while ensuring confidentiality and adherence to company policies.

Qualifications

• Previous experience in administrative coordination or similar role.
• Experience coordinating schedules, documents, and administrative processes.
• Strong computer and digital skills.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and internal processes.
• Manage routine emails, requests, and inquiries and route to appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests.
• Maintain accurate records and organize information.
• Identify process gaps and recommend improvements for efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality when handling sensitive information.
• Ensure procedures and policies are followed.

Skills

Communication

Organizational skills

Time management

Multi-tasking

Problem solving

Attention to detail

Proficiency with Google Workspace

Proficiency with Microsoft Office

Collaboration across teams

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Simera-talent is seeking an Administrative Coordinator in San Francisco to oversee daily administrative activities, coordinate information across teams, and support business operations. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendars, meetings, reports, and documentation, while ensuring confidentiality and adherence to company policies.